Cycle Count Discrepancy Report
When the count disagrees with the system: the variance, the suspects, and the pattern.
5 questions · 1 page · about 3 minutes to answer · fully editable after you start
Inventory accuracy dies by a thousand unexplained variances. This discrepancy report captures each one with its forensics: item and location, system versus counted quantity, the counter's suspicion – receiving error, mis-pick, unrecorded scrap, wrong location – and whether this item or zone repeats.
The suspicion field, aggregated, finds the process leak faster than any recount: when half the variances suspect the same cause, the root cause has named itself.
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Page 1
Count variance
Use this form to report a difference between the system and the shelf. Record what the system says, what you counted and where, so we can trace the cause. It takes about 3 minutes.
Q1.Item/SKU and location*
Q2.System quantity vs counted quantity*
Q3.Most likely cause, in your judgment?*
- Receiving error
- Mis-pick to a nearby location
- Unrecorded scrap/damage
- Unit-of-measure confusion
- Transaction not processed
- Genuinely unknown
Q4.Has this item or zone shown variances before?
- First time I know of
- Occasionally
- Repeatedly
Q5.Anything unusual observed at the location? (Mixed stock, damaged labels...)
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